Paperless Invoicing

Paperless invoicing is a blended approach to capturing 100% of your inbound invoices using document imaging/scanning, invoice entry services, a web portal and industry-standard electronic invoice formats such as EDI and XML.

Challenges	How Verian Helps	Value/ROI
Excessive number of AP staff in clerical roles Too many phone calls and emails from vendors Rising costs of archiving paper invoices	Integrated document imaging Electronic invoice receipt (EDI or XML) Supplier portal tool (EIPP) Invoice entry service Digital storage of scanned invoices	50% reduction in AP clerical staff within 2 years Reduced number of vendor calls and emails lets AP focus on more strategic work Elimination of physical invoice storage space

Verian's Invoice Automation solutions provides a flexible system that can use your current capture method or help you find the best one for your business processes.

Mailhouse/Scanning/Invoice Entry

Invoice Automation can integrate with your existing scanning solution, or Verian can provide a world class solution that seamlessly integrates with Verian's invoice approval workflow and validation components. Read about Verian's scanning & data extraction solution.

With Verian's optional Invoice Capture service, up to 100% of inbound invoices arrived in AP in an electronic format — in as little as 24 hours.

The Invoice Capture Services offers the flexibility for each organization to choose what works best for them:

1. Invoices are opened and scanned in-house and entered remotely, or
2. Invoices are opened and scanned remotely and entered by in-house AP staff

Supplier Portal

The Supplier Portal tool offers a way to reduce your manual invoice entry by pushing it to your suppliers. It also reduces all those annoying supplier phone calls inquiring about payments.

When the burden of data entry is lifted from your AP staff and placed on your suppliers, the AP staff can focus on more strategic work instead of data entry. And, suppliers can use the portal to view the status of each invoice online — reducing the volume of incoming supplier calls asking about payments.

 

EDI/XML Invoicing

The most efficient type of electronic invoice is one that is generated directly from your supplier's internal system in an industry-standard EDI or XML format. These invoices are transmitted and received directly into the Invoice Automation system for matching and/or approval workflow — no manual invoice entry required.

EDI/XML invoicing is ideal for suppliers from which you receive the highest volume of invoices.